Create the workspace
Enter the company name, functional currency, timezone, business calendar, opening usable cash, and billing contact. Accept the displayed Terms and Privacy Notice only after reviewing them.
From an empty workspace to a useful forecast.
Bring one real customer, one receivable, one near-term obligation, and an opening cash balance. Timastra Collect gives you the structure; your records remain the source of truth.
BEFORE YOU BEGIN
Prepare five facts—not a spreadsheet migration.
- Your functional currency and business timezone
- Opening cash that is actually usable
- One customer and one open invoice
- Your next unavoidable cash obligation
- The teammate who owns the next collection action
THE FIRST 15 MINUTES
Build the minimum honest cash picture.
Each completed step stays visible in the workspace activation checklist. Examples explain fields, but no sample financial records are inserted into your company data.
- 01
3 minutes - 02
2 minutes Add the first customer
Use the customer’s real trading name. Add a contact email only when your team is ready to use statements or approved collection communication. Start with the payment-delay and risk assumptions you can explain.
- 03
3 minutes Record a receivable
Enter the invoice number, issue date, due date, original amount, and any cash already received. Timastra Collect preserves exact cents and never invents an invoice for onboarding.
- 04
2 minutes Record a cash obligation
Add the next payroll, tax, supplier, rent, debt, or other committed outflow. Use a recurring template when the commitment repeats; avoid duplicating the same standalone obligation.
- 05
3 minutes Review and save the forecast
Choose next week, 30 days, a quarter, or another horizon. Check opening cash, expected collections, processing receipts, planned receipts, obligations, and projected closing cash before saving the server-derived snapshot.
- 06
2 minutes Turn the outlook into action
Create or assign the highest-value collection action, record its outcome, and optionally invite a teammate. Saving a forecast and acting on it completes the first useful workflow.
WHAT “USEFUL” MEANS
Your first forecast should answer four questions.
Opening and bank-account cash are separated from receipts that are still processing.
Invoice timing reflects due dates, payment promises, customer delay assumptions, disputes, and available payments.
One-time and recurring obligations remain hard outflows beside expected collections.
Shortfalls, concentration, overdue exposure, and assigned collection work stay explainable.
INVITE WITH INTENT
Give each teammate only the access they need.
Billing, privacy, ownership transfer, and every organization control.
Team and operating administration, excluding billing and ownership transfer.
Customers, receivables, cash, obligations, forecasts, and finance workflows.
Collection work, payment updates, promises, and approved communication.
Forecast and record visibility without financial mutations.
OPERATING GUARDRAILS
Start small, but keep the evidence real.
- Do not enter card numbers, online-banking credentials, passwords, tokens, or confidential legal advice.
- Reconcile invoice, payment, and obligation values to your accounting records before acting externally.
- Treat forecasts as explainable decision support, not guaranteed collections or accounting certification.
- Use corrections, reversals, archives, and governed overrides instead of silently rewriting history.
- Submit a support request from Help & legal when the result cannot be explained from the displayed assumptions.
Use real records. Keep the first scope narrow.
A new workspace starts with a 30-day Control trial. Billing remains separate until an owner deliberately selects a plan and completes the approved checkout path.
Start your workspace